ALL INDIA MEDICAL CONFERENCE
All India Medical Conference:
47. There will be organized an All India Medical Conference every year or as the Central Council may decide, under the auspices of the Association, at a suitable place and time to be decided by the Central Council. Such a Conference will ordinarily be held towards the end of December i.e. December 28,29 and 30, preceded by the Annual meeting of the Central Council on December 26 and 27 and the Working Committee on December 25, The Branches of the Association shall have the privilege of inviting the Conference.
Venue of Conference:
48. The Honorary Secretary General shall issue a circular letter to the Branches on or before the 1st of July each year to find out if any of them would invite the Conference to be held in the month of December of the Subsequent year. Every application inviting the Conference shall be accompanied; by a Demand Draft of Rs. 15,000/- in favour of Indian Medical Association to be adjusted against the contribution of Rs 50,000/- from the Conference to the IMA Headquarters in case the invitation is accepted. The balance amount of Rs 35,000/- shall be paid to the Headquarters by the Branch hosting the Conference within 3 months of the Conference. (This will be in addition to the Headquarters share of Delegation fee payable under the Bye-Law 53). The invitation, if any shall be put before the Annual Meeting of the Central Council held at the place of the forthcoming session of the Conference for the purpose of selecting the venue for the next Conference which will be announced in the Open Session of the Conference. (Effective from 30.12.95)
Reception Committee:
49. The Branch inviting the Conference shall form a Reception Committee of the Conference and membership of the Reception Committee shall be open to the following:
(a)All members of the Branch which invites the Conference.
(b)All members of the neighbouring Branches who decide to cooperate.
(c)All medical men with qualifications registrable under the Indian Medical Degrees Act 1916 (Act VII of 1916) residing in the town which invites the Conference or in the neighbourhood.
50. Fee for membership of the Reception Committee shall not be less than Rs. 10/- but may be more if so decided by the Branch inviting the Conference.
51. Office Bearers of the Reception Committee shall be elected from amongst and by the members of the Reception Committee who belong to the categories (a) and (b) only of Bye-law 49 above and shall consist of a Chairman, an Organising Secretary, Treasurer and others as required.
Delegates:
52. Delegates to the Conference shall consist of:
(a) All members of the Central Council of the Association
(b) Members elected by the various Branches of the Association as their representative to the Conference according to the numerical strength of Branches as follows:
From 5 to 25 members one delegate; above that for every 25 or part thereof – one additional delegate.
Delegation Fee:
53. Delegation free shall be Rs 20/- for Indian delegates and US$ 100 (In foreign currency) for Foreign delegates. Fifty per cent of the same shall be remitted to the Headquarters.
54. Membership of the Conference shall be open to the following:
(a) All members of the Reception Committee
(b) All Delegates
(c) All other members of the Association who attend the Conference on payment of Rs. 20/-.
(d) All Medical Men possessing registrable qualifications under the Indian Medical Degree Act, 1916 (Act VII of 1916) who are not members of the Association, on payment of Rs. 20/-.
Rights of Members of Conference:
55. All Members of the Conference shall have the right to take part in all discussions at the open and scientific sessions of the Conference. At the open session of the Conference in addition to the members of the Subjects Committee, delegates only will be allowed to vote.
56. The following can attend the Conference as Visitors:
(a) Prominent public men who are specially invited by the Reception Committee to attend the Conference without payment of any fee as Distinguished Visitors.
(b) Medical Men and other scientists who wish to take part in scientific sessions only on payment Rs 20/- as Special Visitors.
(c) Bonafide medical students with or without payment of fee at the discretion of the Reception Committee as student visitors, subject to accommodation being available.
57. The visitors shall enjoy the following rights:
(a) Distinguished visitors can speak on any resolution with the permission of the National President but shall have no right to vote.
(b) Special visitors shall have a right to speak in the scientific sessions only and can attend the open session of the Conference, but they shall not have the right to speak on any resolution or the right to vote in open session of the Conference.
(c) Student Visitors can attend scientific sessions and the general sessions of the Conference but shall have neither any right to take part in the discussion nor to vote.
59. The National President of the Association for the year shall be the National President of the Conference. He shall not be charged any membership fee of the Conference.
Boarding and Lodging Arrangements:
60. The Reception Committee shall make arrangements for the Board and Lodging of those attending the Conference. If so desired by them on previous intimation and on payment for the same when required at the rates fixed by the Reception Committee.
Reception Committee’s Contributions to Association Fund:
61. Reception Committee’s Contributions to Association Fund shall be:
(a) Fifty per cent of income accruing from fees from delegates from other members of the Conference except members of Reception Committee and from Visitors shall be credited to the funds of the Association and the other half shall be credited to the funds of the Local Branch inviting the Conference to meet the expenses of the Conference.
(b) The expenses of the Conference shall be borne wholly by the Branch inviting the Conference. The Association shall not be responsible for any part of the expenses.
Business at All India Medical Conference:
62. Business at All India Medical Conference will be as follows:
(a) Inaugural Session for –
- Address of Chairman of Reception Committee: Inaugural Address, if any;
- Installation of incoming National President by the Retiring National President.
- Address of the National President; and
- Election of Subjects Committee.
(b) Scientific sessions and Exhibition which shall be open to members and visitors.
(c) Open Session for consideration of resolutions.
Except for special or urgent reason at the discretion of the National President, no resolutions will be discussed and passed which have not been previously received at the Headquarters at least 6 weeks before the Conference and circulated to the Branches at least 3 weeks before the Conference and approved by the Subjects Committee prior to discussion at the open sessions.
63. General Rules:
(1) The Honorary Secretary General of the Association shall make available to the members of the Subjects Committee copies of all resolutions.
(2) The Organising Secretary of the Conference shall make available to all members of the Conference copies of all resolutions to be placed before the Conference as approved by the Subjects Committee.
(3) The Reception Committee in consultation with the Honorary Secretary General of the Association shall make arrangements for the meetings of the Central Council and the Working Committee which shall be held at the place of the Conference.
Apka Swasthya:
64. “Apka Swasthya”, a health Journal in Hindi published by the Association from Varanasi shall be under the charge of the Editor of “Apka Swasthya” who shall be assisted and advised by the “Apka Swasthya” Committee.
Composition of the “Apka Swasthya” Committee:
65. (1) The “Apka Swasthya” Committee shall consist of:
(a) National President: Chairman
(b) Editor: Chairman, in the absence of the National President
(c) Two Associate Editors
(d) Honorary Secretary
(e) Five other members
65 (2) The Editor, the two Associate Editors, the Honorary Secretary of the “Apka Swasthya” Committee shall be elected every alternate year by the electoral college as per Bye-Law-43.
65 (3) The five member of the “Apka Swasthya” Committee shall be nominated by the National President in consultation with the Editor & Secretary of “Apka Swasthya” in the year in which the elections are held from the place of publication.
66. Function of the “Apka Swasthya” Committee
The “Apka Swasthya” Committee:
(a)Shall help the Editor in the regular publication of “Apka Swasthya”
(b)Shall meet once a month, ordinarily.
(c)Shall help the Editor in scrutinizing all articles and other materials to be published in “Apka Swasthya” and in editing, passing or refusing them for publication.
(d)Shall help and advise the Editor and cooperate with him for the management of the business of “Apka Swasthya” and for its printing, sale and distribution as well as for securing of advertisements, grants and contributions for publication.
(e)Shall help and advise the Editor in preparing a Budget and submit it to the Honorary Secretary General for consideration and sanction at the Annual Meeting of the Central Council or in case of emergency, at a meeting of the Working Committee.
(f)Shall help and advise the Editor to select Referees, Collaborators and an All India Advisory Board.
(g)Shall prepare a yearly statement of accounts and get it audited by an Auditor appointed by the Association and submit it through the Honorary Secretary General before the Annual Meeting of the Central Council.
(h)Shall assist and advise the Editor in spending money for various purposes connected with “Apka Swasthya” upto the total amount sanctioned in the Budget Estimates for the year by the Central Council. Beyond this limit, the Editor and the Committee shall have to obtain special sanction of the Working Committee, preferably before the extra expenditure is incurred, if the extra expenditure is substantial.
(i)Shall help and advise the Editor in crediting at least 25 percent of the surplus, at the end of each year, to the Reserve Fund of the Association, in the following year.
67. “Your Health”, a health Journal in English published by the Association from the office of the Journal of the Indian Medical Association at Calcutta, shall be under the charge of the Editor of “Yours Health” who shall be assisted and advised by the “Your Health” Committee.
68. Composition of the “Your Health” Committee:
(a) The “Your Health”: Committee shall consist of:
(i) National President: Chairman
(ii) Editor: Chairman, in the absence of the National President
(iii) Two Associate Editors
(iv) Honorary Secretary
(v) Five other members
(b) The Editor, the two Associate Editors, the Honorary Secretary of the “Your Health” Committee shall be elected from every alternate year by the electoral college as per Bye-Law-43.
(c) The five members of the “Your Health” Committee shall be nominated by the National President in consultation with the Editor & Secretary of “Your Health” in the year in which the elections are held from the place of publication.
69. Function of the “Your Health” Committee:
The “Your Health” Committee:
(a)Shall help the Editor in the regular publication of “Your Health”.
(b)Shall meet once a month, ordinarily.
(c)Shall help the Editor in scrutinizing all articles and other material to be published in “Your Health” and in editing, passing or refusing them for publication.
(d)Shall help and advise the Editor and cooperated with him for the management of the business of “Your Health” and for its printing, sale and distribution as well as for securing of advertisements, grants and contributions for publication.
(e)Shall help and advise the Editor to select Referees, Collaborators and an All India Advisory Board.
(f)Shall help and advise the editor in preparing a Budget and submit it to the Honorary Secretary General for consideration and sanction at the Annual Meeting of the Central Council or, in case of emergency, at a meeting of the Working Committee.
(g)Shall prepare a yearly statement of accounts and get it audited by an Auditor appointed by the Association and submit it through the Honorary Secretary General before the Annual Meeting of the Central Council.
(h)Shall assist and advise the Editor in spending money for various purposes connected with “Your Health” upto the total amount sanctioned in the Budget Estimates for the year by the Central Council. Beyond this limit, the Editor and the Committee shall have to obtain special sanction of the Working Committee, preferably before the extra expenditure is incurred, if the extra expenditure is substantial.
(i)Shall help and advise the Editor in crediting at least 25 per cent of the surplus, at the end of each year, to the Reserve Fund of the Association, in the following year.